Skedy app interface showing shift scheduling and employee management

UI/UX DESIGN • CROSS PLATFORM APP DEVELOPMENT

Skedy — The Smart Shift and Employee Management App

Skedy is our in-house app project designed to empower businesses with seamless shift scheduling and employee management. It enables business owners to create and manage shifts effortlessly while offering employees tools to track work hours, wages, and leaves. The AI-powered voice assistant sets Skedy apart by allowing users to execute tasks via voice commands. The app is set to launch soon.

Industries

Business Management

Year

2024

Tools & Technologies

Figma, Next.js

Challenges

•Managing employee shifts with minimal errors was a significant pain point for many businesses. The complexity of overlapping schedules and miscommunications often led to inefficiencies and employee dissatisfaction.

•Reducing the complexity of workforce management required a solution that balanced functionality with simplicity. Many existing tools were either too basic or overly complicated for small business needs.

•Providing a user-friendly tool for both owners and employees meant addressing diverse technical proficiencies while ensuring intuitive navigation and accessibility.

•Differentiating the app through unique features was necessary to stand out in a competitive market. The challenge was to innovate while maintaining practicality and ease of use.

Solutions

•Intuitive shift scheduling with automated suggestions allowed business owners to save time and minimize scheduling conflicts. The system's intelligence ensured optimized shift allocation with minimal manual intervention.

•A streamlined interface tailored for non-tech-savvy users ensured that both owners and employees could easily navigate and use the app.

•Comprehensive tracking tools for work hours, wages, and leaves provided employees with transparency and owners with reliable data. These tools fostered trust and improved workplace communication.

•Integration of an AI-powered voice assistant for task execution enabled users to perform complex operations through simple voice commands. This feature added a futuristic edge, enhancing usability and efficiency.

Skedy app work history and wages interface

Skedy app scheduling interface on mobile device

Design Process

The design process for Skedy was a comprehensive journey, focusing on creating a solution that addresses user needs while ensuring simplicity and functionality. It began with wireframes to outline basic layouts and flows, progressed to high-fidelity mockups with a professional aesthetic, and emphasized accessibility at every step. Clear navigation, intuitive touchpoints, and consistent visual elements were prioritized to enhance user experience.

Research

User interview

Personas

Problem statements

User journey map

Competitor analysis

Functional analysis

Ideation

Define roadmap

Information architecture

Sketches

Wireframes

Design

Visual conception

Accessibility testing

Style guide

Final design

Design system

Prototype

Digital wireframes

Interactive prototypes

User interviews

Testing

User testing

Making summary

Reiteration

Defining the next steps

Redesign

Wireframes

Wireframe of another create shift variation

Design System

The design system for Skedy was meticulously crafted to ensure consistency, efficiency, and adaptability across the application. Typography choices prioritized readability while maintaining a modern and professional aesthetic. A well-balanced color palette, combining neutral tones with strategic highlights, was chosen to align with the app's functionality and branding.

Reusable UI components were designed to ensure a cohesive look and feel while streamlining the development process. Icons and imagery were intentionally kept simple and relatable to guide users intuitively. Additionally, variables were used to define light and dark modes, enabling seamless adaptability for diverse user preferences and environmental conditions.

Prototyping & Testing

•Built a clickable prototype to simulate real app interactions.

•Engaged both business owners and employees to test key workflows.

•Iterated designs based on user feedback to address friction points.

Iteration & Simplification

•Removed redundant steps in shift creation and management processes.

•Simplified navigation by grouping related functions under intuitive categories.

•Refined workflows to ensure a seamless user experience.

AI Integration

After finalizing the core designs and workflows, the voice assistant feature was conceptualized as a way to enhance functionality. It was added later in the process to keep the initial design focused and simple. The AI-powered voice assistant was designed to execute tasks like scheduling and wage tracking through natural language processing (NLP), enabling users to interact with the app more intuitively and efficiently.

Final Designs

Final design of leave request screen in light mode

Final design of leave request screen in dark mode

Conclusion

The design and development of Skedy focused on bridging the gap between simplicity and functionality for small businesses. By leveraging user research, iterative design, and cutting-edge AI integration, Skedy promises to redefine shift scheduling and employee management. The upcoming launch will mark a new chapter in workforce management, empowering businesses and employees alike with intuitive tools and intelligent features.